What NextHR does today.

Time & attendance

Geofenced clock-ins

Each work location carries coordinates and a radius. A punch outside the fence is refused, and the verdict is stamped on the record by the server — the phone never decides.

Break and shift handling

Clock in, break out, break in, clock out, enforced in order. Shifts carry a start, end, unpaid break, grace period and rest days.

Night shifts that cross midnight

A shift ending at 06:00 belongs to the day it started. Clocking out after midnight pairs with the clock-in that opened it.

Daily records computed, not typed

Late minutes measured against the grace period, undertime, absences, night-differential minutes and overtime — all derived from the stamps.

Overtime only when approved

Hours beyond the shift are paid up to what an approver signed off, never automatically.

Devices

Biometric readers and kiosks can post punches with their own API key.

Leave

The Philippine statutory set

Service Incentive Leave, maternity, paternity, solo parent, VAWC, special leave for women, plus any company types you add.

Accrual and carry-over

Monthly, annual-grant or tenure-based accrual, with optional carry-over caps and cash conversion.

Balances that hold

Opening, accrued, used, pending, adjustments and carried-over are tracked per leave type per year.

Eligibility enforced at filing

Notice periods, tenure requirements, gender restrictions and insufficient balance are all checked when a request is filed.

Requests & approvals

Four request types

Leave, overtime, official business and work-from-home, filed by staff from the web or the phone.

Approval chains

Route by request type and department, through the immediate manager, a department signatory, a named person or an account type — with levels you order yourself.

One queue

Everything awaiting a given approver appears in a single list, with the request detail attached.

Auto-approve on stale steps

A level can release itself after a set number of hours so nothing sits forever.

Payroll

Semi-monthly, monthly, weekly or daily

Cutoff windows follow the days you configure, and contributions land on the cutoff you nominate rather than twice a month.

DOLE premium multipliers

Overtime, rest day, regular and special holiday, and night differential — each rate configurable, defaulted to the DOLE figures.

Loans

Amortisation schedules with interest, deducted on the cutoff you choose. Collection is capped at available net pay, and balances move only by what was actually withheld.

13th month

Computed from basic actually earned, with the ₱90,000 tax-exempt ceiling applied against other benefits already used.

Bank advice

Per-bank payment files generated from a finalised run.

Locked once finalised

A finalised run cannot be recomputed or deleted, and ledger entries are written at the same moment.

Statutory & BIR

SSS

2025 contribution schedule, including the MSC ceiling, the MPF split above ₱20,000 and the EC premium.

PhilHealth and Pag-IBIG

5% premium between the ₱10,000 floor and ₱100,000 ceiling; Pag-IBIG against the capped fund salary.

Withholding tax

TRAIN tables for daily, weekly, semi-monthly, monthly and annual periods, with year-end annualisation.

Tables are dated

Every table carries an effectivity date, so re-running a 2024 period in 2026 still uses the 2024 numbers.

Remittance reports

SSS, PhilHealth and Pag-IBIG reports with employee and employer shares, exportable as CSV.

BIR 2316 and the 1604-C alphalist

Built from finalised runs, with the employing entity named on the certificate.

Contractors

Not treated as employees

A contractor carries no SSS, PhilHealth or Pag-IBIG on either side, and no employer share is charged.

Expanded withholding

Professional fees withheld at the rate on file, defaulting to 10% when VAT-registered and 5% otherwise.

Output VAT

A VAT-registered contractor bills VAT on top of the fee, shown separately from income.

Filed separately

Contractors are excluded from remittances and the 1604-C alphalist, and appear on their own withholding report for 1601-EQ and 2307.

Multi-entity

Several companies in one workspace

Each registered employer carries its own TIN, RDO code and SSS, PhilHealth and Pag-IBIG employer numbers.

Filings follow the entity

Remittance reports, the alphalist and Form 2316 can be scoped to one company, because each files its own returns.

Payroll can be scoped

A run may target a single company, or pay every entity at once.

Access & security

58 permissions

Screens gate on permissions, not job titles. Account type seeds a default set that you grant or revoke per person.

Access templates

Reusable permission sets for roles you hire repeatedly.

Government IDs encrypted at rest

SSS, PhilHealth, Pag-IBIG, TIN and bank account numbers are encrypted, and reads of them are recorded.

Audit log

Who changed what, and when.

One login, several workspaces

Someone employed by two of your entities signs in once and switches between them.

Self-service & mobile

Four screens for staff

Home, my hours, time off and my pay — plus their own record. Nobody needs training.

My details

Everyone can see what the company holds about them, including their own government numbers.

Payslips

Every payslip since joining, with each line itemised.

Companion app

An Android and iOS app for clock-in, requests, approvals and payslips, against a token-based mobile API.

Noticeboard

Company announcements with read receipts and reactions.

Ask NextHR

A help bubble on every screen, in English or Taglish. It answers "how do I…?" from the product itself, and "how is my month going?" from your own record — your hours, your leave balance. If you manage people it can also say who is late today and who has not clocked in, and only for the people you are already allowed to see on the Team screen. It is never given anybody’s pay.

Certificates of employment

Four kinds, one press

Plain proof of employment, a visa letter for an embassy, one that states compensation and benefits, and one for somebody who has left — each with its own wording, chosen when the certificate is asked for.

Your wording, not ours

Every kind is a template you edit, with the tokens filled in when it is issued: the name in capitals with the middle initial, the position, dates of engagement, the salary where it was asked for. Your logo at the top and your address at the foot.

Signed, numbered and verifiable

Upload the signature once and it prints where your wording puts it. Issuing stamps a control number and dates the document, once — a bank or an embassy can quote that number back to check it.

Asked for, approved, then issued

The employee asks and says what it is for. An approver decides — including whether it may state their salary. HR reads it before signing. Nobody can issue one for themselves by accident.

Hiring

The CV fills the form in

Upload a PDF or a photograph of a CV and the candidate form completes itself: name, email, mobile, expected salary, where they applied from, and a summary of their work history. The position is matched against your own open roles, never invented.

It proposes, you decide

Nothing is saved until a person presses save, and anything already typed is left alone. No opinion is recorded about whether somebody is any good — that judgement is the interviewers’.

Pipeline and onboarding

Applied, screening, interview, offer, hired — with interview invitations by email, onboarding tasks per candidate, and the employee record created for you at the moment you hire.

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